Google Drive Integration

Google Drive Integration

Automatically sync candidate resumes from a Google Drive folder to your campaign.

How It Works

1. Connect your Google Drive - One-time authorization
2. Select a folder - Choose the folder containing candidate resumes
3. Configure auto-import - Set up automatic or manual sync
4. Resumes appear as candidates - New files are automatically processed

Perfect for teams that collect resumes via Google Forms or shared Drive folders.

Setting Up Integration

First-Time Setup

1. Open your campaign
2. Click "Add Candidates" → "Google Drive"
3. Authorize access - Sign in with your Google account
4. Grant permissions - Allow Candidate Audit to read files from Drive
5. Select folder - Choose the folder containing resumes

Folder Selection

You can connect:

• A specific folder (e.g., "Engineering Candidates 2025")
• A shared drive folder (if you have access)
• Nested folders (we'll scan subfolders if enabled)

Tip: Create a dedicated folder for each campaign for better organization.

Sync Settings

Auto-Sync

• Enabled: New resumes are automatically imported every hour
• Disabled: You manually trigger imports when ready

File Types

Supported formats from Drive:

• PDF documents
• Google Docs
• Microsoft Word (.doc, .docx)
• Plain text files

Subfolder Scanning

• On: Import from all subfolders within selected folder
• Off: Only import from the top-level folder

How Files Are Processed

1. File detection: System scans folder for new resume files
2. Text extraction: Resume content is extracted from the file
3. Candidate creation: A new candidate profile is created
4. Auto-assessment: AI agents evaluate the candidate (if enabled)
5. Notification: You're notified of new imports

File Naming for Best Results

Name your resume files clearly:

• Good: "John_Doe_Senior_Engineer.pdf"
• Okay: "john-doe-resume.pdf"
• Less ideal: "resume.pdf"

System uses filename to help identify candidates when name isn't clear in the resume.

Managing Drive Integration

View Connected Folders

1. Go to campaign settings
2. Click "Integrations" tab
3. See all connected Google Drive folders

Sync Status

Check sync status:

• Last synced: Timestamp of most recent import
• Files imported: Total count
• Pending files: Files waiting for next sync
• Errors: Any files that failed to process

Manual Sync

Trigger an immediate sync:

1. Go to "Integrations" in campaign settings
2. Find your Google Drive connection
3. Click "Sync Now"

Use this when you've just added files and don't want to wait for auto-sync.

Disconnecting Drive

To remove the integration:

1. Campaign settings → Integrations
2. Find Google Drive connection
3. Click "Disconnect"
4. Confirm

Note: Existing candidates imported from Drive remain in your campaign.

Duplicate Handling

If a resume for an existing candidate is re-uploaded:

• Default: Duplicate is skipped, original profile remains
• Update mode: Profile is updated with new resume data

Configure in Integration Settings.

Privacy & Security

• Read-only access: We only read files, never modify or delete
• Specific folder: We only access the folders you explicitly choose
• Revoke anytime: Disconnect integration or revoke access in Google Account settings
• Data encryption: All imported data is encrypted in transit and at rest

Troubleshooting

Files not importing?

Check:

• File is in the correct folder
• File format is supported
• Auto-sync is enabled OR you've triggered manual sync
• File isn't empty or password-protected

Integration disconnected?

Common causes:

• Google account password changed
• Permissions revoked in Google settings
• Drive folder deleted or access removed

Solution: Reconnect the integration through campaign settings.

Next Steps

• Review imported candidates in card view
• Configure auto-assessment settings
• Set up team notifications for new imports

Pro Tip

Shared intake form: Create a Google Form that saves resumes to a specific Drive folder, then connect that folder to Candidate Audit for automatic processing of all submissions.