Google Drive Integration
Google Drive Integration
Automatically sync candidate resumes from a Google Drive folder to your campaign.
How It Works
- Connect your Google Drive - One-time authorization
- Select a folder - Choose the folder containing candidate resumes
- Configure auto-import - Set up automatic or manual sync
- Resumes appear as candidates - New files are automatically processed
Perfect for teams that collect resumes via Google Forms or shared Drive folders.
Setting Up Integration
First-Time Setup
- Open your campaign
- Click "Add Candidates" → "Google Drive"
- Authorize access - Sign in with your Google account
- Grant permissions - Allow Candidate Audit to read files from Drive
- Select folder - Choose the folder containing resumes
Folder Selection
You can connect:
- A specific folder (e.g., "Engineering Candidates 2025")
- A shared drive folder (if you have access)
- Nested folders (we'll scan subfolders if enabled)
Tip: Create a dedicated folder for each campaign for better organization.
Sync Settings
Auto-Sync
- Enabled: New resumes are automatically imported every hour
- Disabled: You manually trigger imports when ready
File Types
Supported formats from Drive:
- PDF documents
- Google Docs
- Microsoft Word (.doc, .docx)
- Plain text files
Subfolder Scanning
- On: Import from all subfolders within selected folder
- Off: Only import from the top-level folder
How Files Are Processed
- File detection: System scans folder for new resume files
- Text extraction: Resume content is extracted from the file
- Candidate creation: A new candidate profile is created
- Auto-assessment: AI agents evaluate the candidate (if enabled)
- Notification: You're notified of new imports
File Naming for Best Results
Name your resume files clearly:
- Good: "John_Doe_Senior_Engineer.pdf"
- Okay: "john-doe-resume.pdf"
- Less ideal: "resume.pdf"
System uses filename to help identify candidates when name isn't clear in the resume.
Managing Drive Integration
View Connected Folders
- Go to campaign settings
- Click "Integrations" tab
- See all connected Google Drive folders
Sync Status
Check sync status:
- Last synced: Timestamp of most recent import
- Files imported: Total count
- Pending files: Files waiting for next sync
- Errors: Any files that failed to process
Manual Sync
Trigger an immediate sync:
- Go to "Integrations" in campaign settings
- Find your Google Drive connection
- Click "Sync Now"
Use this when you've just added files and don't want to wait for auto-sync.
Disconnecting Drive
To remove the integration:
- Campaign settings → Integrations
- Find Google Drive connection
- Click "Disconnect"
- Confirm
Note: Existing candidates imported from Drive remain in your campaign.
Duplicate Handling
If a resume for an existing candidate is re-uploaded:
- Default: Duplicate is skipped, original profile remains
- Update mode: Profile is updated with new resume data
Configure in Integration Settings.
Privacy & Security
- Read-only access: We only read files, never modify or delete
- Specific folder: We only access the folders you explicitly choose
- Revoke anytime: Disconnect integration or revoke access in Google Account settings
- Data encryption: All imported data is encrypted in transit and at rest
Troubleshooting
Files not importing?
Check:
- File is in the correct folder
- File format is supported
- Auto-sync is enabled OR you've triggered manual sync
- File isn't empty or password-protected
Integration disconnected?
Common causes:
- Google account password changed
- Permissions revoked in Google settings
- Drive folder deleted or access removed
Solution: Reconnect the integration through campaign settings.
Next Steps
- Review imported candidates in card view
- Configure auto-assessment settings
- Set up team notifications for new imports
Pro Tip
Shared intake form: Create a Google Form that saves resumes to a specific Drive folder, then connect that folder to Candidate Audit for automatic processing of all submissions.